ReFRMD Board — Local Government
Governance software for councils and local authorities.
Council governance requires coordinating agendas, reports, approvals, and documents across multiple departments, executives, and councillors. ReFRMD Board provides a structured platform for managing council governance — replacing manual processes with reliable workflows.
The governance challenge
Preparing council meeting papers takes significant administrative time.
Engineering teams submit infrastructure reports. Planning teams submit development matters. Compliance teams submit enforcement reports. Executive teams prepare strategic updates. All of this must be assembled into clear meeting agendas and distributed to councillors.
Most councils still manage this process through email chains, document folders, and manually assembled meeting packs — creating version confusion, late submissions, and significant administrative overhead.
Reports arriving late
Departments submit at different times, creating bottlenecks before agenda deadline.
Version confusion
Updates made after distribution are difficult to track across email and shared folders.
Inconsistent formatting
Reports vary in structure and require manual reformatting before inclusion.
Approval tracking
No visibility into which reports have been reviewed and which are still pending.
Agenda management
Create and manage council agendas with structured templates.
Agenda items are organised in the correct order with supporting documentation attached. Templates standardise meeting formats across all council and committee meeting types.
Structured agenda creation
Agendas are built using structured templates that organise items in the correct order with supporting documents and reports attached to each item.
Agenda templates
Standardised meeting formats across council meetings, committee meetings, and executive briefings ensure consistency without additional effort.
Early preparation
Staff prepare agenda items in advance while governance teams maintain full control over the final agenda structure and publication.
Governance workflows
Structured approvals before reports reach the council agenda.
Reports follow a defined approval process from draft submission through department review to executive sign-off, ensuring they are properly reviewed before councillors see them.
Draft submission
Department staff submit draft reports through the platform, triggering the review and approval sequence automatically.
Department review
Reports are reviewed at the department level before escalation, ensuring quality before executive involvement.
Executive approval
Executives review and approve reports before they are included in the council agenda, with a clear record of who approved what and when.
Agenda inclusion
Approved reports are attached to the relevant agenda item. Late updates can be made without recreating the entire meeting pack.
Board and committee papers
Distribute meeting materials securely to councillors.
Rather than sending large email attachments, councillors access the full meeting pack through a single secure interface with clear version management.
Secure distribution
Councillors access the full meeting pack through a single interface rather than receiving large email attachments or navigating document portals.
Improved document control
All meeting materials are version-controlled within the platform. Councillors always access the current version without confusion.
Late updates
When a report is updated after the initial pack is distributed, the change is reflected immediately without redistributing the entire document.
Decision records
A reliable governance history for council reference.
ReFRMD Board maintains a complete record of meetings, reports, decisions, and governance workflows — creating an auditable history that can be referenced by council staff at any time.
Meeting agendas
A complete archive of every council and committee agenda prepared through the platform.
Reports presented
Every report submitted to council is retained with its original content and approval record.
Decisions recorded
Decisions taken by councillors are recorded against the relevant agenda item for future reference.
Governance workflows
The full approval trail for each report is preserved, creating an auditable governance history.
Designed for
The people who run council governance.
ReFRMD Board is built for governance and administrative professionals who spend significant time preparing meeting materials and coordinating approval processes.
Company secretaries
Manage the full agenda preparation cycle with structured workflows and clear version control.
Governance officers
Maintain governance standards across council meetings, committee meetings, and executive sessions.
Executive support teams
Coordinate report submissions and approvals without relying on email chains and manual tracking.
Council administrators
Distribute meeting papers securely and manage late updates without recreating documents from scratch.
See how ReFRMD Board simplifies council governance.
If your council spends significant time preparing meeting papers or coordinating governance processes, we can demonstrate how ReFRMD Board helps.